Set up the workspace and invite your team
Create an organization, invite teammates, and connect them to the teams and projects where they will record work.
Clear time tracking with rules everyone can see
See when work is tracked, which context is captured, and how teams review each record before it reaches payroll or reporting.
No credit card required
Free 14-day trial
Privacy resources
Tracking principles
Clear rules before tracking begins
Everyone can understand what is recorded, which settings apply, and how the final work record can be reviewed.
- 01
Visible session state
Visible timer
The desktop timer shows when a work session is running and which organization and project receive the record.
- 02
Organization controls
Configurable signals
Organization settings control screenshots, app tracking, screenshot frequency, idle timeout, and idle-time handling.
- 03
Review before export
Reviewable records
Time entries and enabled activity context remain available for review before approval and export.
How it works
Five moments, from workspace setup to export
Start with the right organization and project context, then move through tracking, review, approval, and export.
Choose where work belongs
Members select an organization and project before tracking so the resulting time entry starts with the right work context.
Start the desktop timer or add time manually
The desktop app records a visible work session, while manual entries remain available when time needs to be added or corrected separately.
Capture only enabled work context
Depending on organization settings, Hubnity can add periodic screenshots, app and active-window context, activity levels, and idle records.
Review, approve, and report
Managers can review time and enabled activity context, approve records, and export available reports as PDF or CSV.
Administrator controls
Configure what is collected before tracking begins
Hubnity exposes organization and member settings for screenshots, app tracking, screenshot frequency, and idle-time rules.
SignalControlEffect
Screenshots
Enable or disable
Periodic screen captures
Screenshot frequency
Organization setting
Captures per 10 minutes
App tracking
Enable or disable
App and active-window context
Idle timeout
Organization setting
Inactivity threshold
Idle-time handling
Always, prompt, or never
How recorded idle time is kept
Member settings
Override or reset
Member-level tracking rules
Review access
Everyone can understand the same work record.
Privacy built in
Visibility should explain work, not create suspicion.
VISIBLE
Tracking starts with visible work context
The desktop timer shows its running state and the selected organization and project for the current session.
CONFIGURABLE
Collection follows organization settings
Administrators can enable or disable screenshots and app tracking instead of applying every available signal by default.
EXPLICIT
Capture frequency is defined
When screenshots are enabled, the organization controls how many captures are taken in each ten-minute interval.
POLICY
Idle handling follows a clear rule
Teams set an idle timeout and choose whether recorded idle time is always kept, confirmed with a prompt, or removed.
Privacy guardrails
Useful work context, with clear lines Hubnity does not cross
Hubnity can provide proof of work, but it should never feel like hidden personal monitoring.
Screenshots
Administrators can enable the feature and configure capture frequency.
The feature is periodic screen capture, not webcam video.
Apps and active windows
Administrators can enable app and active-window context for tracked work.
The current settings do not define custom productivity categories.
Idle time
Teams can configure the timeout and how recorded idle time is handled.
Idle handling is not presented as an unexplained productivity penalty.
Keyboard and mouse
Activity levels can provide high-level work-session context.
Hubnity does not log keystrokes or read typed content.
Configurable screenshots · Configurable app tracking · Explicit idle rules · Member-level settings
Team outcomes
Tracking data becomes useful when every role can act on it.
For members
A clear record they can review
Employees can review the time and activity data available to them and confirm that work is connected to the right project.
For managers
Context before approval
Managers can review hours and the activity context enabled by their organization before approving the record.
For operations
A cleaner reporting handoff
Approved records and PDF or CSV exports give finance and delivery teams a cleaner handoff for their next workflow.
FAQ
What teams usually ask before enabling tracking
Honest answers about how Hubnity works, what it captures, and what stays private.
Hubnity creates work records from supported timer sessions and manual entries. Additional activity context follows the settings enabled for the organization.